Batch Billing

Accounts Receivable

        Billing

        Batch Invoices

 

Customers being billed for the same flat amount

Creates, calculates, & prints all invoices in a specified department at the same time.

 

 

When printing batch invoices the following box will appear.  The user will follow the steps the complete the batch invoice process. 

 

1. Select Billing Records – the following screen will appear.  F2 to select the department, if all customers will be selected enter through the customer numbers.  If there is a range of customers to be printed key in the range of numbers.  Key in the invoice date, due date, & delinquent date.  Select the method of sorting for the bills.  Select the bill code & customer status by using the F2 lookup.  Last key in a comment if needed.

2. Calculate Bills - Option will calculate the bills amounts. 

3. Billing Reports – Edit report will show any edits that may exist after the billing has been calculated.  The Pre Invoice Register lists each individual along with bill code, the amount, units, tax, & total.  If the information is wrong the user can still go back & fix the problem & then rerun the steps. 

4. Creates Invoices – this option will create an invoice for each individual customer that appears on the Pre Invoice Register.  Once this step is ran the option to go back & fix a problem is more difficult.  The invoices will have to be voided & then the customers invoiced again.

5. Print Invoices – select the printer & print

6. Invoice Register – displays like the Pre Invoice Register.  If the Pre Invoice Register is printed then the user may not want to this one also. 

 

 

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